Meetings & Digital Events Manager

Company: Association Headquarters
Location: Mount Laurel
Posted on: February 17, 2026

Job Description:

Job Description Job Description Association Headquarters is in search of a highly organized and detail-oriented individual for the Meetings & Digital Events Manager position . This role serves as the lead for multiple in-person meetings, including the Annual Governance Workshop, Mid-Year Board Meeting, Annual Board Meeting, and multiple CCM and CDMS exam development meetings. In addition, the person in the role will serve as the lead for multiple ad-hoc meetings throughout the year. This role is also responsible for project management and logistics related to the annual Virtual Symposium. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Responsibilities include but are not limited to the following: Provide meeting management and execution for in person and virtual meetings Work with other team members to ensure seamless integration of meetings across departments as needed Develop and manage meeting timelines Manage food and beverage budgets, projections and ordering Create vendor specifications as needed and manage proposals, ordering, quote review, etc. in alignment with meeting budgets (such as AV vendors, etc.) Create set-ups sheets/staging guide Create and maintain speaker database Manage inventory, research, ordering, shipping, etc. related to meeting attendee supplies and gifts Create and distribute meeting attendee travel surveys, housing lists and related attendee communications. Research, order and manage any needed attendee transportation logistics Manage meeting RFP creation and distribution, collection, and QA of proposals received and make site selection recommendations to supervisor Develop, review and finalize meetings-related contracts with guidance from supervisor/meeting manager Manage hotel/venue final invoice reconciliation Ensure hotel and vendor payments are processed for payment in accordance with payment schedules Development of event budget, creation, management and projections Serve as main contact and project manager of the virtual meeting platform and virtual event Manage the Call for Speaker process in keeping with timeline Manage speaker invitation / denial process in keeping with timeline and work with education staff to ensure completion and accreditation Manage event speakers and event programs Manage and execute the live virtual event Oversight of CCMC's Virtual Symposium Taskforce, including creating draft of meeting agenda and meeting book materials for Taskforce staff lead review/approval and post meeting materials Review draft meeting minutes before posting and take minutes as needed Take lead role for sponsorship sales and related deliverables Work with Marketing Associate to develop and coordinate event marketing schedule and message content Manage event registration, including successful site set-up/testing, launch and maintenance and reporting Create post-event reports Manage session recording deployment post event (editing, posting/distribution, communications) Manage any speaker and staff training sessions in preparation of events Work with education staff to create and deploy attendee evaluation Manage event website content and updates with input from Marketing Associate MEASUREMENT OF SUCCESS Successfully meets deadlines Proactively alerts Supervisors to challenges or concerns related to delivery of service Proactively suggests solutions to challenges encountered Effectively self-reviews work product and produce limited errors Pays attention to detail related to management of relevant databases This is not meant to be all-inclusive as other duties may be assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/ EXPERIENCE/REQUIRED PROFICIENCIES Bachelor's degree preferred, high school diploma required. What we offer - Employee Company Benefits Hybrid / Flexible work schedules available Medical, Dental, and Vision Company paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee Paid AFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7 Gym reimbursement program Training and Development opportunities What sets us apart Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America Who is AH? AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters.com , connect with AH on Facebook on YouTube and follow on Twitter . Job Posted by ApplicantPro

Keywords: Association Headquarters, Cherry Hill , Meetings & Digital Events Manager, Science, Research & Development , Mount Laurel, New Jersey