Counter Clerk
Company: Montgomery County Pennsylvania
Location: Norristown
Posted on: April 25, 2024
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Job Description:
SUMMARY
Process filings received by mail, over the counter, and through the
electronic filing system. Process passport applications; certify
documents and process copy requests.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Promotes an inclusive and equitable culture where all people,
including those from diverse racial/ethnic, gender identity, age
ability/disability, religion and socioeconomic backgrounds feel
they belong and can thrive;Process civil filings;Process passport
applications;Operate efiling program;Certify copies;Record notary
signatures and prepare notary certifications;Answer phones
promptly, assist with inquiries correctly, direct calls to proper
departments and take messages for co-workers and supervisors;Ensure
proper assignment and placement of bar codes to documents;Scan
documents as needed; send documents to other departments as
needed.Assist the public, attorneys, and Courthouse staff on
work-related issues in a professional manner;Able to organize and
prioritize large volumes of work, meet deadlines, and deal with
time-sensitive documents;Generate receipts for fees collected;
ensure daily deposit for checks and cash received is correct and
that the bookkeeping department receives notifications of
post-filing, abuse and escrow payments. Ensure proper payment is
received for any filing that requires a fee;Sort mail received from
the post office and from overnight delivery services and process
filings that are left in the drop box;Operate computer, time stamp
machine, County sealer, and other office equipment in the proper
fashion;Possess knowledge of forms, be familiar with legal terms
and keep current with changes in procedures;Ensure proper placement
of daily deposit in the safe;Record transfer cases received from
other counties and courts and notify proper parties of receipt of
cases;Deliver FedEx and UPS returns to their drop boxes as needed
and regular mail to the post office on Friday afternoons;Additional
responsibilities as assigned.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.Demonstrated commitment to valuing diversity and
contributing to an equitable and inclusive working
environment;Excellent verbal and written communication
skills;Exceptional presentation and organizational skills;Computer
literate;In-depth familiarity with the e-filing system and several
other operations systems a plus;Ability to work effectively under
pressure;Well organized; attention to detail;Promote a professional
atmosphere;Must be a team player and contribute to a positive
office environment;High school diploma or equivalent;Previous
office experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly
required to remain in a stationary position during shift; move
throughout building; and communicate. The employee is occasionally
required to use hands to finger, handle or feel objects, tools or
controls; reach with hands or arms; and stoop, kneel, crouch or
crawl. The employee occasionally lifts and/or moves up to 25
pounds. Specific vision abilities required by this job include
close vision, distance vision, color vision and depth
perception.
WORK ENVIRONMENT: The work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential function. The noise level in the work
environment is usually moderate.
MONTGOMERY COUNTY IS AN EQUAL OPPORTUNITY EMPLOYERMontgomery County
complies with the Civil Rights Act of 1964 prohibiting
discrimination in employment practice because of race, color,
religion, sex or national origin; P.L. 90-202 prohibiting
discrimination because of age; and the Americans With Disabilities
Act of 1992, prohibiting discrimination against the handicapped in
employment or the provision of services.
Diversity, Equity, and Inclusion (DEI) are core values to the
County of Montgomery. We continue to build an organization that
values, supports, and embraces diversity while simultaneously
creating a more inclusive and equitable workplace. We will also
continue to leverage and build upon the resources, talents,
strengths, and opportunities available in our community. The County
is also committed to aligning our culture and business practices to
be a vibrant example of equity, inclusion, and belonging for
all.
The County expects and requires employees to treat others with
dignity, respect, and professionalism at all times. Staff are to
exhibit conduct that reflects inclusion during work activities, at
work-related functions, whether on or off County property, at all
County-sponsored events, and through all processes and services the
County provides.
We welcome the unique contributions that everyone can bring in
terms of their education, opinions, culture, ethnicity, race,
Keywords: Montgomery County Pennsylvania, Cherry Hill , Counter Clerk, Other , Norristown, New Jersey
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