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Administrative Assistant

Company: Oaks Integrated Care Inc.
Location: Cherry Hill
Posted on: June 16, 2022

Job Description:

Oaks is expanding! Find your next career today as we grow our Addictions team!

As an Administrative Assistant, you will work to support our Addictions team in Cherry Hill, Camden County, NJ!

Schedule: Monday to Friday 8:30a-5:00p with two evening shifts per week from 10:30a-700p. 30 minute unpaid lunch break.


* Manages assigned work and demonstratives organizational skills and ability to multi-task;
* Welcome clients and engage in check-in protocols including compliance with CDC safety guidelines;
* Engage consumers that present on-site for walk-in services including triage with supervisors, clinical staff and/or prescriber services as needed;
* Triage crisis situations as they emerge by making a warm hand off to the appropriate staff;
* Verifies consumer demographics including insurance, address, and phone information;
* Triage calls and processes requests in accordance with established procedures;
* Screens calls for medications and follows program procedures for medication refills and walk-in appointments;
* Maintain excel documentation for tracking, specific to each program's requirements;
* Regular reporting to program management in Electronic Health Record, as assigned;
* Collects fees and maintains fee related information and processes cash receipts and ensures an accurate balance to be turned over to Fiscal;
* Assists with implementation of data collection and billing system for program;
* Assists with data entry, per program, as required by governing body;
* Assists in maintaining schedules and appointments for staff and clients;
* Assists in distribution of mail as assigned;
* Completion of purchase orders and follow through of program purchases;
* Attends staff meetings, agency sponsored educational meetings, and supervisory sessions regularly;
* Performs all other related duties as assigned.


* Competitive salary
* Medical and dental insurance
* Vision plan
* Retirement plan
* Flexible spending plans
* EXCELLENT time benefits
* Opportunity for personal and career growth
* Team oriented environment - we practice the FISH! Philosophy


* High School Diploma or equivalent;
* 2 years' secretarial experience;
* Bilingual in Spanish and English preferred;
* Valid Driver's License in good standing required.

Vaccination required per EO 283

All positions require a valid driver's license in good standing, pre-employment drug screening and criminal background check. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, or handicap, unrelated to performing the tasks of the job; or any other legally protected status.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: (609)845-3731

Equal Opportunity Employer, including disabled and veterans.

If you want to view the EEO is the Law Supplement poster, please choose your language:

Keywords: Oaks Integrated Care Inc., Cherry Hill , Administrative Assistant, Administration, Clerical , Cherry Hill, New Jersey

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